Every small business owner understands the importance of online invoicing in today’s digital world.
Thankfully, there are several amazing online invoice services available for super-managing small businesses effortlessly.
But just like too many cooks, availability of so many services can spoil your choosing power.
Not to worry, we are here with the list of 15 best feature-rich and professional online invoicing services for small businesses.
It includes both the best free invoicing software as well as paid billing software for small businesses.
Go through them and choose the best one tailor-made to fulfill your requirements.
What You Will Learn
- Why Do You Need Online Invoicing Services?
- 6 Best Free Online Invoicing Software
- 9 Best Paid Invoicing & Billing Software
Why Do You Need Online Invoicing Services?
An invoice is a bill that a company sends to its client. It contains all the details about the products and services with the costs and prices and the amount that the client owes to the company.
An invoice is, thus, a formal way of asking for payment.
It gets treated as an official and legal document. Clients always ask for receipts to understand the modules (products or services) for which the amount is payable.
Sometimes, one has to provide an approximate quote to give an idea to the client about the budget of a project.
For small businesses, sending the invoice at the right time is important to avoid delay in cash flow.
A feature-rich online invoicing service would be best for them. They can prepare a complete invoice instantly and mail it or take a printout.
Furthermore, they can keep track of all the monetary transactions effortlessly and match the balance regularly. It is instrumental in efficient money management.
Best Free Online Invoicing Software
In all free invoicing services, the basic features are common. Therefore, we will include the unique features in most of them so that you can decide which one is the best fit for you.
Due is the fastest online invoice generating service.
You can create instant bills with ready-made professional templates.
Its clean dashboard lets you see the sent, received, saved and paid receipts.
Apart from usual bills, one can create estimates and quotes easily. You can attach files with receipts; send by email or save them in PDF form.
- It allows you to personalize the templates by adding your logo, tagline and brand color.
- One can select multiple languages and add personalized messages with the bill.
- It has features to add taxes, discount, send recurring bills and replicate old bills.
- Due is accessible via PC as well smartphones. It offers cloud storage service. Support team is great.
You can check when your sent bill was viewed, send late payment reminders, integrate PayPal and accept credit card payments.
The payments will be stored in digital wallet. For credit card transactions, they charge 2.8% fee.
- Must Read – What is Payza and Should You Use it?
Zoho is a web-based billing software for small business.
You can create impressive professional invoices within minutes.
For hourly or time tracking project, it lets you track time and send bills accordingly.
It sends friendly reminders to the customers regarding pending bills. Its analytics and reports can help you to understand your business status instantly.
Additionally, you can connect any payment gateway with your receipt and accept online payment.
It records all the transactions and expenses automatically. It is free as long as you have five customers. For more, they have different monthly plans.
Besides the basic features of any free invoice software, you can maintain databases of your products, services, merchants and clients details with Sighted.
One can import and export any data from the databases. The reports are graphically represented and reveal a lot of insights about your business.
You can create installments in the bills and allow part-payment. You can charge per hour or project, service, and product.
Instant payment through PayPal can be integrated with the receipt and it supports multiple currencies.
Wave is a complete online billing service. It is absolutely free and has most of the features in common that are in paid software.
Wave is easy to use, very professional with unlimited usage and fully customizable.
Recurring payment, bookkeeping, auto reminders, mobile apps, storing credit card information securely and accepting credit card payment, bill status review are some of its advanced features.
InvoiceTo.Me is the fastest free invoicing service of them all.
Just open the site and fill in the details of your bill like company name, address, item description, quantity, unit price and get the invoice generated in PDF format.
You can also add personal messages.
PayPal is the most used platform for money transactions for small businesses and freelancers.
PayPal has their inbuilt free invoicing service through which you can send invoices to your clients and get paid easily.
You can email professional invoices or send a payment request to your client for your bill directly through PayPal.
Just like other services, you can accept partial payment, track and manage bills, send reminders and get all the business analytics and reports.
Best Paid Invoicing Software
As these are premium services, all of them have the common basic features. Therefore, we are going to indicate only the unique ones for each of them.
FreshBooks is a complete free invoicing software for small business.
The ready-made templates have amazing professional designs.
You can keep track of your spending and expenses, perform time tracking automatically, and get insightful reports and metrics.
The best part of FreshBooks is that it allows the user to collaborate with team members and keeps all files, feedback and conversations in one place.
It comes with mobile apps to manage everything on the go. Just like other services, it also provides online payment gateway for clients to pay faster.
Personalizing bill’s design, adding taxes and discounts award winning support team are some other strong points.
They have over five million clients and one of the best invoice software for small businesses.
QuickBooks has over 1.5 million customers. Some of the unique features are, that you can –
- Prepare any report based on your criteria
- Create and track income and expense
- Organize income, expense, bills, statements in one place
- Schedule invoices and track client’s behavior
- Integrate with online banking and payroll software
- Use mobile apps to manage everything on the go
Check out the plans and you can download for a free trial.
SimplyBill is truly simple invoice software. It is free for 14 days trial. Thereafter, you have to pay $5 per month.
It is very user-friendly with intuitive design. You can create and send bills in minutes and you can track them as well.
SimplyBill is a cloud-based service and can be accessed from anywhere.
It has all the standard features like creating reminder and quotes, converting bills into different file format and adds taxes and discounts.
You can get insights about your client’s behavior and form strategy to handle the problematic clients skillfully.
As the name suggests, CloudBooks offers automated backup in cloud storage and hence, accessible from any place.
Apart from usual templates for generating bills, it has quite a lot of different templates from sending estimates.
You can automatically turn your estimates into official bills once they are accepted by the clients.
One can record expenses, manage multiple projects, bill instantly for hourly projects and get detailed reports. It is free for 1 client only; hence, you got to buy a plan.
Hiveage is a paid service, and it has a mobile app to operate from any place.
It has over 50,000 clients across the world. You can design elegant invoices, prepare quotations and estimates and convert them to bills.
One can track time, mileage, expense and manage teams and multiple businesses from one account.
There are options for recurring and subscription auto-billing.
Hiveage is slightly expensive but very reliable. According to them, a person can save nearly 80 hours on an average per month using Hiveage.
Invoicera is one of the most popular paid billing software which has all the features one will ever need.
It is applicable for freelancers, small businesses to enterprises. Therefore, your billing software will stay the same as you grow.
It supports multiple languages and currencies. You can manage your staff and client efficiently.
Invoicera helps in financial forecasting, creating a custom workflow, allocating tasks and managing project. You can also integrate it with your ERP or CRM solution.
They have over 3 million users spread across 40 countries. Check out the plans and a 15-day trial is available.
Xero is one of the best online billing and accounting software for small businesses.
You can design beautiful customized invoices, get paid faster with global payment gateway integration, set auto reminders in the case of late payments, create repeating and subscription bills easily as well as bulk bills.
You can perform all the activities on your mobile on the go. You can also set your direct bank payment gateways.
Check out their plans. They have an awesome support team for all your help.
#14. AccountEdge Pro
AccountEdge Pro is one of the oldest companies to provide online billing services consistently since 1989.
It is all-in-one accounting cum billing software. You can manage your banking and expense accounts, set recurring transactions, track mileage, create activity slips, track progress in work, and much more.
Basically, you can do accounting, banking, sales, time billing, and manage inventory and contacts through it.
It is available for both Mac and Windows along with mobile apps.
Invoice2go is really simple and user-friendly online service for billing. It has over 2.5 lakhs happy customers.
It has an amazing range of professional templates, you can accept debit and credit card, and check the status of bills.
With their app, you can send receipts and bills on the go and track your income and expenses.
With the add-on Sign2go, you or your client can sign on the bills.
Pricing is relatively cheap on an annual basis, and Invoice2go has a 14-day trial period.
Wrapping It Up
Whether you are a freelancer, small business owner or entrepreneur, you need to have the best software for invoicing so that you can furnish the bills as and when required.
With the above-mentioned online Invoice services, no more do you have to focus on billing management.
You can focus on your main works and let your chosen service take care of your billing department.